You now have granular control over how long records are kept and what happens when a record type reaches capacity.

When configuring a record type, you can now define retention limits and an eviction policy.

Retention limits 

• Custom record limit: Cap the number of records for a specific record type to help optimize your tenant-wide usage of records.

• Record retention: This is an existing setting that now considers what the "Record age is based on".

• Record age is based on: Choose whether a record's age is based on when it was created or last updated.

Eviction policy 

• When record limit is reached: Choose what should happen when the record type reaches its record limit

  • Send warnings and continue creating records when you've reached 80% of the limit, but continue to create new records (Self-hosted customers only).

  • Send warnings and stop creating records when you've reached the record type's limit (receive a warning at 80% of the limit).

  • Evict oldest records based on how record age is configured.

Learn more about the retention options in the records documentation.