Cross-functional project management app with workstream tracking and AI summaries
Build a cross-functional project management workflow and web app that collects structured status updates from multiple workstream owners and rolls them up into dashboards for a program lead. The goal is to replace scattered status emails and spreadsheets with one system of record: owners report on their own areas, and the lead gets a live, org-wide picture of readiness and weekly progress. Base everything on a fixed roster of workstreams, each with an owner (or owners) and a set of proposed tactics — seed this from a planning document. Auto-detect each visitor from their authenticated login and match them to the workstreams they own, so people only fill in their own areas. Keep all routes tenant-authenticated (any authenticated org member). Build two intake flows that share the roster and identity model: An initial readiness intake, triggered by a web form (route). Owners set a confidence level per tactic and capture risks, dependencies, open decisions, estimated spend, and trade-offs. A submit route validates and stores the submission, stamped with the submitter's identity. A recurring weekly check-in, triggered by a web form (route) shared on a weekly cadence, with each owner's answers pre-populated from their most recent report. Capture status, tactic commitment changes, decision resolution, risks, progress this week, and next week's priorities. For each flow, expose a read-only JSON data route and a program-lead dashboard (route) showing coverage of who has and hasn't reported, rollups, per-workstream detail, and cross-cutting lists of decisions, risks, and trade-offs. Store each flow's submission history durably in its own persistent volume. Add an AI-generated executive summary that turns the week's reported progress and next-week focus into readable prose — use Anthropic's Claude, or whichever model provider you prefer. Tools used: 3B, React, Anthropic Claude, Google Sheets
What this prompt builds
Cross-functional project management workflow that collects structured status updates from workstream owners and consolidates them into dashboards for program leads. Replaces scattered status emails and spreadsheets with a single system of record, using authenticated login to route owners to their own workstreams. Generates AI-powered executive summaries and tracks readiness, progress, risks, and dependencies across the entire program.
The problem
Program leads managing cross-functional launches face scattered status updates across emails and spreadsheets, making it difficult to track progress, escalate blockers, and report to executives. This workflow replaces fragmented communication with a centralized project management app that collects structured updates from workstream owners and consolidates them into live dashboards. Marketing teams, launch leads, and anyone coordinating multi-workstream initiatives can use it to monitor readiness, flag dependencies, and share progress org-wide without manual rollups.
Solution and impact
The workflow auto-detects each visitor and routes them to their own workstreams, so owners report only on their areas while the lead gets a real-time, org-wide view of progress and blockers. Custom weekly forms pre-populate previous responses, aggregated summaries surface risks and decisions across all workstreams, and AI-generated executive summaries turn raw updates into readable prose for stakeholders. Teams save hours/week on status rollups and gain a single source of truth for launch readiness and progress tracking.