--- title: Collections url: https://www.tines.com/docs/pages/page-collections/ updated: 2025-12-18T17:12:14+00:00 --- *[tines.com](https://www.tines.com/llms.txt) › [Docs](https://www.tines.com/llms.txt) › [Pages](https://www.tines.com/llm/docs/pages.md)* # Collections *[View on tines.com](https://www.tines.com/docs/pages/page-collections/)* Collections are a customizable and shareable index of related pages, images, external links, and rich text. It allows users to discover pages for easy self-servicing. ![](https://www.datocms-assets.com/55802/1765836614-screenshot-2025-12-15-at-22-09-47.png) Use the tenant dropdown to find all collections in your team. [Video](https://stream.mux.com/V7yecGLm02UY54KP7I35Jc01wNaHltEsl2/high.mp4) The team-level view will show you the names, creation dates, update dates, and access control levels for collections in your team. ## Controlling end-user access By default, collections can be accessed by users signed into your tenant. Use the button in the top right corner of the collection editor to control who can view your collection. > **INFO:** > All collections on cloud tenants created before 16th December 2025 are accessible to anyone with the link and will remain publicly accessible until you update the setting. > > Pages within all collections are only visible to users who have access to them—this has not changed. For example, if a page is restricted to your team, only team members can see and access it from the collection—even if the collection itself is publicly accessible or restricted to your tenant. [Video](https://stream.mux.com/E01MET9IT01SVhQ02SkdjeTDa6RicDh00DSz/high.mp4) In total, there are three levels of access control that you can apply to each collection: - Only team members: only signed-in members of the team that the collection is in can load the collection - Members of this Tines tenant (default): anyone signed into the Tines tenant can load the collection (even if they’re not a member of the collection's own team). - Anyone with the link: anyone with knowledge of the collection URL can load the collection. > **IMPORTANT:** > Collections do not affect who can view individual pages. For example, a page that is only visible to Team A can be added to a tenant-wide collection in Team A, but a user from Team B cannot see or access it from said collection. > > You can change individual pages' visibilities in their page settings. Learn more in “[Distribution and access control](/docs/pages/distribution-and-access-control/#controlling-end-user-access)”. ## Editing a collection The collection editor can be found from the story diagram, your team's home, or the collection itself. It is a separate page that allows you to change the emoji, rename a collection, add, reorder, resize, and remove elements in a collection. ### Collection name and emoji Your collection should have a unique name. It forms the URL so others can find it. For example, “Ask engineering” will be accessible at `https://tenant.tines.com/collections/ask_engineering`. You can change a collection's name or emoji by clicking on them at the top of the collection editor. ![](https://www.datocms-assets.com/55802/1765837135-collection-editor-name-and-emoji.gif) Be cautious: changing the name may affect bookmarks. ### Adding and removing elements Use the collection toolbar in the top left corner to add [various elements](/docs/page-collections#collection-elements) to a collection. Use the element toolbar below the selected element to configure the element or delete it. [Video](https://stream.mux.com/7101VVo5ODOy5BjBRwNW7KLUcmCT9ynYj/high.mp4) ### Reordering and resizing elements Collections allows you to drag and drop to reorder and place your elements anywhere within its grid system. Use the drag handles on a selected element to resize it. Each element has a number of preset sizes. [Video](https://stream.mux.com/a82ypCLIH00Ls4JyVSHkQffmjsfG6JgwE/high.mp4) ### Viewing a collection Preview your collection layout by toggling between the desktop and mobile screen sizes. Hit "View live" from the top right corner to view the live collection. [Video](https://stream.mux.com/aO30201RGrXsZKamFNgGHw82rAWbM00li3G/high.mp4) ### Selecting an element to configure it There are additional and contextual configuration options for each element type. Select an element to see the available options in the element toolbar. ## Collection elements You can add a number of element types to a collection from the top left toolbar: ### Pages Add a page element and use the element toolbar to select which page is displayed in the collection. [Video](https://stream.mux.com/00FEP41kDa7j89jROL19H4DxXI49ITFp2/high.mp4) Only [pages that kick off a workflow](https://www.tines.com/docs/distribution-and-access-control/) can be added to a collection. These pages have a static URL and can be accessed at any time. Pages in a draft or draft stories cannot be added to collections as they are only available as you work on them. A page can be added to many collections. For example, a page that lets users [submit feedback](https://www.tines.com/library/stories/1190122/capture-product-feedback-and-post-it-to-slack) can be discovered from both internal and external collections. > **TIP:** Collections do **not** change who can view a page. Find out more in “[Controlling end-user access](#controlling-end-user-access)”. #### Changing a page emoji Pages optionally have an emoji that is displayed in collections or case actions. If a page isn't behind change control, you'll be able to change it from the element toolbar. #### Open the selected page in a new tab Use the "Open page" button to view the page in a new tab. Useful to remind yourself what a page is for. #### Configuring query strings Power users may want to prefill some page fields with query strings. With this option, the query string will be propagated to pages loaded inline in a collection. #### Always open pages in a new tab By default, pages are loaded inline in a collection. There is an option to always open pages in a new tab in the more menu on the top right of the collection editor. ![](https://www.datocms-assets.com/55802/1765837677-collection-editor-open-page-in-new-tab.gif) #### Add pages to a collection from the story diagram You can manage collections by selecting a page from the diagram, then navigating to the Collections section on the right panel. Here, you can add or remove the selected page from your collections. You can also view the collection or copy its link for easy sharing from this section. ![](https://www.datocms-assets.com/55802/1702672844-pages-on-the-storyboard.png) ### External links Add related documentation, tools, or resources living outside of Tines into a collection via the external link element. This lowers context switching for your entire team. [Video](https://stream.mux.com/GhkmjTFwuiTEiz00xM01YI02hDglIiWkpCq/high.mp4) #### Configurations Every external link element will attempt to fetch the favicon of the target website. It is also possible to change the icon to product logos, Tines icons, emojis, and custom icons via the icon picker. Optionally, update the description from the element toolbar to provide more context. You can view the link in a new tab via the element toolbar to confirm your selection. ### Images Add pictures and diagrams to your collection via the image element. Upload your image by dragging it over the element, clicking "browse" on the element, or "Replace image" in the element toolbar. JPEG, JPG, PNG, and SVGs are supported at this time. [Video](https://stream.mux.com/STlKTElPjDxm2Z3OKY01bIWsSbyvFNAl5/high.mp4) You can change the image sizing via the element toolbar. There are three options: - Fill: stretches the image across the entire element - Contain: contains the image within the element while maintaining its aspect ratio - Cover (default): size and clip the image to ensure it spans the entire element while maintaining its aspect ratio These options corresponds to the [`object-fit` CSS property](https://developer.mozilla.org/en-US/docs/Web/CSS/Reference/Properties/object-fit). ### Rich text The rich text element is a WYSIWYG editor that allows you to preview markdown as you write it. Use this element to give your visitors more info about the collection. [Video](https://stream.mux.com/1lZMowTYebH8eKzwC5oUKTJj2T1XXjOs/high.mp4) The `/` command brings up all possible markdown block types for easy addition, including simple paragraphs, lists, code blocks, tables, callouts, and more. Highlighting any text brings up a toolbar to change your block type, font type, or font color. Make your rich text element more prominent by changing the background color via the element toolbar. This element type grows as you type but allows you to resize it via the drag handlers like all other elements.